Scrum has grown very popular in the software industry over the last decade, taking over from the unloved waterfall development model as the de facto standard. While I cannot comment on whether Scrum works better than waterfall, due to having never worked in a waterfall project, I can say that my experiences with Scrum have been mixed at best. I’ve previously written about signs that your Scrum is broken and my opinion of Scrum has worsened since then. I now consider Scrum actively harmful when taken seriously. While I’m sure that it works well for some people, my experience is that it actively creates problems, for example:
- Artificial splitting of development work which doesn’t fit in a Sprint
- Discussions about what is and what isn’t proper Scrum
- Rigid accordance to the Scrum rules, even though they may make no sense in your context.
- Promoting the idea via the Sprint Goal that the full team works on one feature together even though this is impossible in most circumstances
- Promoting the idea that all developers can work on anything
- Creating extra meetings like the Daily Scrum
- Creating extra roles like the Scrum Master
All these problems are created by Scrum. It doesn’t matter whether something is finished within a Sprint if nobody is actively waiting for the item and if you don’t deploy at the end of the Sprint. So why bother splitting an oversized item and wasting time with the discussion about it? Sadly, Scrum is very rigid and discourages you from actively thinking about what process is right for your team. There is no one size fits all solution for software development, and we should stop pretending that Scrum can deliver it. I know that some readers will now raise the objection that all my points are only relevant if Scrum is done incorrectly. I agree, but so far I’ve never seen “proper” Scrum in the wild. If Scrum is so difficult to implement that a lot of teams cannot do it, whose fault is that? For me, it is Scrum’s fault.
So, what should you do instead? My recommendation is to optimize the way you currently work. This is the core idea behind Kanban. Kanban is based on just two core ideas:
- Visualize flow
- Limit work in progress
That’s it. In contrast to something like Scrum it isn’t a fully fleshed out process, but rather a meta-process which you apply to your existing process. Kanban focuses on optimizing the flow of work items through your process. Over time, it will show you how to optimize this flow. So, how do you get started with Kanban? First, you model the current way you work into a Kanban board. The board should show the flow of items through your team and capture how you actually work - in contrast to how you’re supposed to work or how you tell your manager that you work. You’ll use the board to visualize the flow of your work. Visualization will show the current state, help identify problems and show any bottlenecks. The board can be either physical if you’re in an office environment or virtual. As every team works differently, no two Kanban boards will look exactly alike. There is no right or wrong way to do Kanban, there is just your way. Let’s take a look at an example Kanban board:
The board visualizes the development process of a software development team. Items move through the board over time until they reach the final stage. Items can enter the board at either the “Ready for Development”, “In Testing” or “Clarification” stage:
- Well-understood items start in the “Ready for Development” stage.
- Unclear items either start directly in the “Clarification” stage or get moved there once it becomes evident that they need further work.
- Manual testing items start in the “In Testing” stage.
Note, that the “Ready for Development” stage is a queue which serves as our work stash until the next planning meeting. It gets replenished during the planning meeting. Each of the stages has a work in progress limit. It defines the maximum number of items which can be in each stage. The purpose behind these limits is to prevent the bottlenecks of your process from being overloaded. The limits will change over time as your process also changes over time. You can pick them at random just to get started. The correct numbers will reveal themselves over time. Once you have both the board and the limits in place, you only need to slightly change the focus of your Daily Scrum meeting and your planning meeting.
In the Daily Scrum, instead of having a round-robin, you’ll now look at the Kanban board and discuss any important update on the items. If someone hasn’t worked on any item, he keeps quiet in the meeting. However, if this happens often, it raises the question of what exactly he is doing and whether this should be visible on the Kanban board. Besides the Daily Scrum, the planning meeting also changes. Rather than looking at the duration of your Sprint and your capacity to determine the amount of work you want to do, you now look at the number of slots in your work queues. You fill up all open slots so that you have a supply of work which will carry you until your next planning meeting. This is a self-balancing process: If you get a lot done, you can fill many slots and vice versa. It also doesn’t matter whether items are completed within a Sprint: They just stay in the queue and block a slot. And that’s already everything you need to do to get started with Kanban. If you want to know more, I highly recommend the book “Kanban: Successful Evolutionary Change for Your Technology Business” by David J. Anderson .
So how exactly does Kanban address the problems outlined above? Well, it gets rid of the requirement that items need to fit in any Sprint which fixes the first problem. It also gets rid of any discussions on whether you do proper Scrum and allows you to only follow rules which make sense in your context. Furthermore, it allows you to split the work within your team in whatever way you want, and it requires no special roles like a Scrum Master. Last, it will make your planning easier and help you raise your throughput over time. As you can see, there are a lot of upsides to introducing Kanban, so give it a try if you’re unhappy with your Scrum. If you liked this blog post, please share it with someone. You can also follow me on Twitter/X.